NJ Vineland Office Administrator
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Key details
- Location
- Vineland, NJ, United States
- Work style
- Onsite
- Function
- Administrative
- Focus area
- other
- Visa sponsorship
- Needs a security clearance
- Posted
- 1w ago
Skills
appointment schedulingcustomer serviceexcelmicrosoft officepayrollpowerpoint
About the role
POSITION SUMMARY
ATCO Rubber Products Inc. is currently hiring an office admin in Vineland, NJ to perform a variety of administrative and clerical tasks. Duties of the Office Admin include providing support to the Plant Manager, supervisors and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate will be able to interact with employees at all levels, have strong customer service skills, excel at time management and demonstrate resourcefulness to run an office environment efficiently.
ESSENTIAL FUNCTIONS
Maintain timekeeping records and process weekly employee payroll
Maintain employee personnel files
Update and maintain office policies and procedures
Assist in the preparation of regularly scheduled reports
Answer and direct phone calls
Organize and schedule appointments
Coordinate meetings and take detailed minutes
Compose emails, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Arrange travel and accommodation
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Answer and direct phone calls
REQUIRED SKILLS/ABILITIES
Knowledge of office management systems and procedures
Working knowledge of office equipment (printers, fax, etc)
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task competing priorities
SUPERVISOR RESPONSIBILITY
This position has no supervisory responsibilities
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position working 40 hours per week, Monday-Friday, (7:00AM – 3:30PM )
CLASSIFICATION
Salary – Exempt
Full-Time
TRAVEL
No travel is expected for this position
REQUIRED EDUCATION AND EXPERIENCE
Proven experience as an administrative assistant highly preferred
High School degree or GED equivalent
WORK AUTHORIZATION/SECURITY CLEARANCE
Must provide proof of eligibility to work in the U.S.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities and activities may change at any time with or without notice.
Equal Employment Opportunity Policy
ATCO Rubber Products, Inc. is an equal employment opportunity employer. ATCO Rubber Products, Inc. does not discriminate against applicants or employees on the basis of race, color, religion, gender, sexual orientation, gender identity, mental or physical disability, age, national origin, veteran, or on the basis of genetic information. Persons with disabilities who need accommodations when applying or interviewing may notify Human Resources at ATCOHR@atcoflex.com or through the Relay Texas TDD at 1-800-735-2989.
ATCO Rubber Products Inc. is currently hiring an office admin in Vineland, NJ to perform a variety of administrative and clerical tasks. Duties of the Office Admin include providing support to the Plant Manager, supervisors and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate will be able to interact with employees at all levels, have strong customer service skills, excel at time management and demonstrate resourcefulness to run an office environment efficiently.
ESSENTIAL FUNCTIONS
Maintain timekeeping records and process weekly employee payroll
Maintain employee personnel files
Update and maintain office policies and procedures
Assist in the preparation of regularly scheduled reports
Answer and direct phone calls
Organize and schedule appointments
Coordinate meetings and take detailed minutes
Compose emails, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Arrange travel and accommodation
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Answer and direct phone calls
REQUIRED SKILLS/ABILITIES
Knowledge of office management systems and procedures
Working knowledge of office equipment (printers, fax, etc)
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task competing priorities
SUPERVISOR RESPONSIBILITY
This position has no supervisory responsibilities
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position working 40 hours per week, Monday-Friday, (7:00AM – 3:30PM )
CLASSIFICATION
Salary – Exempt
Full-Time
TRAVEL
No travel is expected for this position
REQUIRED EDUCATION AND EXPERIENCE
Proven experience as an administrative assistant highly preferred
High School degree or GED equivalent
WORK AUTHORIZATION/SECURITY CLEARANCE
Must provide proof of eligibility to work in the U.S.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities and activities may change at any time with or without notice.
Equal Employment Opportunity Policy
ATCO Rubber Products, Inc. is an equal employment opportunity employer. ATCO Rubber Products, Inc. does not discriminate against applicants or employees on the basis of race, color, religion, gender, sexual orientation, gender identity, mental or physical disability, age, national origin, veteran, or on the basis of genetic information. Persons with disabilities who need accommodations when applying or interviewing may notify Human Resources at ATCOHR@atcoflex.com or through the Relay Texas TDD at 1-800-735-2989.