Payroll Supervisor

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

The payroll supervisor is primarily responsible for the processing of the monthly ISE payroll. This includes ensuring all payments are calculated correctly and processed in a timely manner, U.S. and Canadian taxes are reported to their respective governments, and NAD retirement contributions are submitted to the NAD. This position also functions as the main HR point of contact for ISEs currently infield and maintains the HR records for IPRS. The payroll supervisor is responsible for reconciling all GC expense accounts associated with ISE payroll. This position oversees and coordinates the workflow for the Payroll Specialist(s).

COMPENSATION

• Full-time exempt position with benefits
• Remuneration Range: 83-96% ($80K - $93K annually)

BENEFITS

Salary employees receive comprehensive benefits packages, including health insurance, paid time off, and retirement savings plans, etc.

SUPERVISOR:

Assoc Treas/Co Direct IPRS

ESSENTIAL JOB FUNCTIONS

• Responsible for ISE payroll being processed on time and accurately each month, ensuring taxes are calculated correctly and reporting to respective tax authorities on time and maintaining NAD-based employee retirement contribution records, accuracy of deductions and reporting to NAD retirement on schedule.
• Maintains a strong understanding of US payroll rules and regulations and a basic knowledge Canadian and global payroll regulations.
• Supervises the Payroll Specialist and coordinates workflow as needed to ensure timely and accurate payroll processing.
• Works closely with GC treasury to maintain necessary funding in IPRS bank accounts, making Royal Bank of Canada payments for GC Treasury and IPRS.
• Monitors GC ISE accounts for personal charges and works closely with the ISE to clear charges from their monthly pay.
• Calculates financial portion for the Information Letter and Statement of Understanding document for new or transferring ISEs, providing salary estimates to division liaisons.
• Reviews employee records in multiple databases for newly hired and transferring ISEs.
• Updates and reviews monthly division foreign exchange rates and annual division wage factors used in ISE salary calculations, updating cost of living indexes for all countries and notifying users.
• Communicates regularly with all world divisions regarding changes in ISE salary, position, new hires, terminations, unpaid leaves, etc., monitoring MBSOC actions for changes to ISE positions and updating employment records.
• Processes quarterly memos funding to world divisions for all ISE retirement plans and contributions.
• Receives and processes memos from divisions for ISE social security/national insurance contributions, maintaining a basic knowledge of regulations for social security (SS) programs in countries that tax international income, reviewing and reimbursing ISE requests for duplicate SS tax liability or self-employment taxes.
• Works with a 3rd party company providing global cost of living analysis to update applicable ISE records.
• Reconciles General Ledger accounts used for ISE salary and allowance expenses.
• Submits unpaid leave requests to MBSOC agenda for vote and updates employment records accordingly.
• Maintains strong knowledge of payroll software for periodic updates relative to potential expansion of its capabilities within the ISE payroll system.
• Handles all processes associated with payroll including loan amortization taxation, payroll memos, correcting or amending pay statements and payroll memos and updating employee banking information in SunSystems and UKG.
• Responds to high volume of email in a timely and professional manner.
• Processes fund transfer requests from ISEs and divisions, handling ACH payment requests, maintaining strict adherence to internal controls and deadlines.
• Creates and maintains reports in UKG payroll software for IPRS Payroll use as well as departmental reports and reports for other organizations and divisions.
• Updates training materials (Payroll) to be used by Co-Directors for presentations at Mission Institutes.
• Submits content for the newsletter related to payroll.
• Works closely with the technology team on process improvement, staying current with Payroll.org and UKG software updates as well as payroll trends.
• Must be a member in regular standing of the Seventh-day Adventist Church.
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelors (BA/BS) degree in accounting or business administration or equivalent work experience. Must have at least five years of directly applicable experience.

• Applicable and successful work experience may be acceptable in lieu of educational requirement.
• Proficiency in second language is a plus.