QSSK- BC-BILLING COORDINATOR
Nairobi, KenyaYesterday
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Skills
About the role
JOB TITLE: BILLING COORDINATOR
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.
On behalf of our client, we are looking for competent, skilled, and experienced Billing Coordinators (2 Positions) to work in Tatu City and Kisumu, Kenya.
Job Purpose
To coordinate customer order processing, stock availability, dispatch and billing documentation, and operational reporting, ensuring orders are processed accurately, updates are timely, and outstanding orders or constraints are escalated.
Key Responsibilities
Order Processing and Dispatch Coordination
- Capture cleared and circulated orders in the Excel dashboard and distribute updated order information at intervals not exceeding two hours, or as required.
- Create SAP delivery numbers for cleared orders and accurately record them on the dashboard.
- Update the dashboard with trucks allocated to orders by the Transport Team.
- Send updated dashboards to the third-party logistics (3PL) warehouse for picking and loading.
- Check stock availability for cleared orders before stock is allocated.
Dispatch, Billing and Document Control
- Select and print dispatch documents once the 3PL confirms that the relevant orders have been loaded; verify their completeness and accuracy before signing and stamping.
- After receiving dispatch documents, select the appropriate Electronic Tax Register (ETR) device for the product loaded and print the corresponding billing documents.