Supply Chain Manager

TITLE: Supply Chain Manager
TEAM/PROGRAMME: Global Fund LOCATION: Yangon, Head Office
Number of Position: 1
GRADE: NAT - 2 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE

Since January 2011, Save the Children International (SC) has been the co‐Principal Recipient (PR) of three grants under the Global Fund to fight AIDS, TB and Malaria (GFATM) funded program in Myanmar.

Procurement and Supply Management are a core function of the PR’s responsibilities and are essential for achievement of grant deliverables. The Supply Chain Manager is responsible for ensuring the availability of high quality medical commodities to support HIV and TB program implementation. Under the direct supervision of DCOP, the Supply Chain Manager will work closely with the program team as well as the M&E team, Finance team within the Global Fund Unit at SC Myanmar. This is a large and complex program with average running stock in Myanmar of $3 million, procuring over 300 different items each year.

SCOPE OF ROLE:

Reports to: DCOP / Deputy Director, Support & Operations, SC-PR in Myanmar
Staff reporting to this post: 1
Budget Responsibilities: None
Role Dimensions: Negotiation and representation with senior level representatives including government level decision makers, donors, wider SC community

KEY AREAS OF ACCOUNTABILITY

1/ National Program Coordination and Stakeholder Engagement
- Serve as the primary focal point for coordinating and responding to supply chain-related requests, inquiries, and requirements from National Programs.
- Lead and maintain coordination with National Programs, SRs, and relevant stakeholders to ensure continuous supply of health commodities.
- Oversee the implementation of national supply chain arrangements, including quarterly indent processes, distribution and coordination between National programs and SRs.
- Facilitate regular communication and coordination among National Programs, SRs, and internal program teams to improve supply chain efficiency and ensure alignment with program implementation requirements.
2/ Supply Chain Planning, Forecasting, and Budget Management
- Lead the review and validation of SR commodity forecasts and supply chain budgets to ensure alignment with program needs, approved budgets, and donor requirements.
- Review SR supply chain budgets, including warehousing, transportation, distribution, maintenance, and other PSM-related costs, to ensure compliance with applicable policies, budget guidelines, and funding requirements.
- Provide technical inputs to grant-making processes, national forecasting workshop, commodity quantification exercises, and budget revisions.
3/ Supply Chain Performance Monitoring and Compliance
- Lead the development and monitoring of SR supply chain KPIs to assess performance and identify areas for improvement.
- Oversee compliance with Good Storage and Distribution Practices, organizational policies, and donor requirements.
- Conduct monitoring visits, provide technical recommendations, and follow up on corrective actions to strengthen SR supply chain performance.
4/ Stock Management, Reporting, and Supply Chain Risk Analysis
- Oversee the collection, validation, and analysis of SR stock reports to ensure data accuracy and timely reporting.
- Monitor stock availability, consumption trends, shortages, overstocks, and expiry risks, and recommend appropriate corrective actions.
- Lead the regular review and updating of warehouse lists to support effective inventory management.
5/ Internal Coordination and Technical Support
- Collaborate closely with PR program, sub-grants & finance and M&E team to ensure that supply chain activities are aligned with overall program objectives and grant implementation priorities.
- Provide technical advice and supply chain inputs for program planning, budgeting, grant-making activities, and operational reviews.
- Identify supply chain capacity gaps and training needs among PR and SR staff through performance monitoring, stock reporting reviews, field visits, and regular stakeholder engagement.
Child Safeguarding Responsibilities (sample shown, edit/add as necessary)
• To ensure the project activities not to harm to children and to plan and design properly for the safe of children
• To draw plan and initiative ways for the inclusion of children in project activities
• To receive and response feedback from the children and to address their feedback timely.
BEHAVIOURS (Values in Practice)

Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
PERSON SPECIFICATION

• Bachelor’s degree in Pharmacy or Supply Chain required. Masters of Pharmacy or any other post graduate diploma in supply chain, or pharmaceutical/health related fields considered an added advantage.
• Minimum Five (5) years experiences in Procurement and Supply Management of health and pharmaceutical products
• Working experience with INGO in Myanmar will be an asset.
• Excellent computer skills, specifically with Microsoft Office (Excel, Word, Outlook)
• Burmese language is a must and good working knowledge of English (spoken and written) required.
• Good analytical skills with the capability to focus in details
• Excellent interpersonal skills
• Ability to develop and foster relationships both with SRs, Save the Children, GFATM/LFA colleagues, National program responsible as well as other key PSM stakeholders working in Myanmar
• Ability to think creatively to solve problems and find effective and efficient ways to accomplish goals
• Commitment to Save the Children’s mission and values
• At least 3 years of management experience (Manager levels)

General:
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.