Utility Coordinator II, III, or IV-Waco District HQ

Waco District is seeking a highly motivated Utility Coordinator. This position plays a critical role in coordinating utility adjustments and relocations to support the successful delivery of roadway and infrastructure projects.
This person would work with public and private utility companies throughout all phases of TxDOT projects, and they would work with designers to identify and eliminate utility conflicts. They would review permits, reimbursements, and compliance with State and Federal requirements while reviewing plans, agreements, cost estimates, and documentation for accuracy and completeness.
Ideal candidates are detail-oriented professionals with strong analytical and communication skills who can interpret policies, manage multiple priorities, and effectively explain complex processes This would be an opportunity to work on impactful transportation infrastructure projects within the region. The Utility Coordinator would work in a collaborative and supportive work environment.

Annual Salary Ranges:
Utility Coordinator II : (B18) $45,521 - $71,055
Utility Coordinator III: (B20) $51,158 - $81,351
Utility Coordinator IV: (B22) $57,614 - $93,138

This job opening is for one Utility Coordinator II, III or IV depending on business need and applicant's qualifications and experience. Qualification and experience will determine the applicant's position and pay. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs.

Waco District is seeking a highly motivated Utility Coordinator. This position plays a critical role in coordinating utility adjustments and relocations to support the successful delivery of roadway and infrastructure projects.
This person would work with public and private utility companies throughout all phases of TxDOT projects, and they would work with designers to identify and eliminate utility conflicts. They would review permits, reimbursements, and compliance with State and Federal requirements while reviewing plans, agreements, cost estimates, and documentation for accuracy and completeness.
Ideal candidates are detail-oriented professionals with strong analytical and communication skills who can interpret policies, manage multiple priorities, and effectively explain complex processes This would be an opportunity to work on impactful transportation infrastructure projects within the region. The Utility Coordinator would work in a collaborative and supportive work environment.

Annual Salary Ranges:
Utility Coordinator II : (B18) $45,521 - $71,055
Utility Coordinator III: (B20) $51,158 - $81,351
Utility Coordinator IV: (B22) $57,614 - $93,138

This job opening is for one Utility Coordinator II, III or IV depending on business need and applicant's qualifications and experience. Qualification and experience will determine the applicant's position and pay. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs.

Waco District Headquarters (09DISTHQ)
100 SOUTH LOOP DRIVE
Waco, 76704-2858

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance (ERS.texas.gov)

Coordinates and performs technical work related to new utility installations and state and/or federally funded utility adjustments and relocations. Work requires contact with private entities and governmental agencies. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties for Utility Coordinator II:

• Performs reviews and determines eligibility requirements for payment of relocation reimbursements.

• Meets with utility representatives and other entities to explain the utility accommodation policy and relocation and reimbursement processes, negotiate, answer questions to resolve problems.

• Prepares, processes and maintains documents, references and/or resource materials.

• Performs other job responsibilities as assigned.

Essential Duties for Utility Coordinator III (In addition to the above):

• Coordinates, reviews and processes new utility installation permits.

• Maintains liaison with and serves in a consultative capacity between the Department, federal agencies, utility companies, other entities and/or title companies.

• Reviews agreements, plans, specifications and billings submitted by the utility companies.

• Ensures electronic documentation and data in TxDOT systems are accurate and up-to-date.

• Develops, maintains and updates utility relocation schedules.

• Oversees and provide updates on current projects for progress and pending projects for planning and portfolio purposes; consults and advises personnel in policies and procedures.

Essential Duties for Utility Coordinator IV (In addition to the above):

• Serves as subject matter expert.

• May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.

• Oversees and provide updates on current projects for progress and pending projects for planning and portfolio purposes; consults and advises personnel in policies and procedures.

Coordinates and performs technical work related to new utility installations and state and/or federally funded utility adjustments and relocations. Work requires contact with private entities and governmental agencies. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties for Utility Coordinator II:

• Performs reviews and determines eligibility requirements for payment of relocation reimbursements.

• Meets with utility representatives and other entities to explain the utility accommodation policy and relocation and reimbursement processes, negotiate, answer questions to resolve problems.

• Prepares, processes and maintains documents, references and/or resource materials.

• Performs other job responsibilities as assigned.

Essential Duties for Utility Coordinator III (In addition to the above):

• Coordinates, reviews and processes new utility installation permits.

• Maintains liaison with and serves in a consultative capacity between the Department, federal agencies, utility companies, other entities and/or title companies.

• Reviews agreements, plans, specifications and billings submitted by the utility companies.

• Ensures electronic documentation and data in TxDOT systems are accurate and up-to-date.

• Develops, maintains and updates utility relocation schedules.

• Oversees and provide updates on current projects for progress and pending projects for planning and portfolio purposes; consults and advises personnel in policies and procedures.

Essential Duties for Utility Coordinator IV (In addition to the above):

• Serves as subject matter expert.

• May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.

• Oversees and provide updates on current projects for progress and pending projects for planning and portfolio purposes; consults and advises personnel in policies and procedures.

Minimum Qualifications:

Education:

Utility Coordinator II: High School Grad or Equivalent in general education.

Utility Coordinator III, IV: Bachelor's Degree in any discipline

Experience:

Utility Coordinator II: 1 year experience*, Utility Coordinator III: 2 years experience*, Utility Coordinator IV: 3 years experience* Related technical training or education from an accredited institution may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies for Utility Coordinator II:

• Standard procedures relative to planning, construction and engineering fundamentals

• Generally accepted accounting principles, procedures, and terminology

• Using computers, applicable programs, applications, and systems

• Communicate effectively

• Manages conflicts quickly, expressing opinions directly, and determines resolution in order to advance work and maintain effective relationships

Competencies for Utility Coordinator III (In addition to the above):

• Principles of utility coordination and associated terminology

• The utility industry and applicable laws, rules and regulations

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external

• Reviewing and inspecting utility or related highway permits

Competencies for Utility Coordinator IV (In addition to the above):

• Applicable laws, rules, and regulations

• Reading and interpreting applicable plans, schematics, blueprints and maps

• Leading, assigning, reviewing, and monitoring the work of others

Physical Requirements and Working Conditions:

• Subject to environmental conditions; protection from weather but not temperature changes

• Subject to inside and outside environmental conditions

• Subject to extreme cold and heat; below 32 and above 100 degrees for more than one hour

• Subject to noise

• Subject to vibration

• Required to wear protective gear-respirator, hard hat, or other device

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

• Balancing-walking, standing, crouching on various surfaces without falling

• Stooping-bending body downward and forward by bending spine at waist

• Kneeling-bending legs at knee to come to a rest on knee(s)

• Crouching-bending body downward and forward by bending leg(s) and spine

• Reaching-extending hand(s) and arm(s) in any direction

• Standing-prolonged periods of time

• Walking-moving on foot to accomplish tasks: long distance/from one work site to another

• Talking-expressing or exchanging ideas by spoken words

• Hearing-perceive sound at normal speaking levels; receive information by oral communication

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• This job has been identified as physically demanding and will require a pre-employment physical.
• Must pass a drug test prior to employment for safety impact positions. This is a Safety Impact position and will be subject to random drug testing.
  • Please note that the Department of Transportation's Drug and Alcohol Testing Regulation – 49 CFR Part 40, at 40.151(e) – does not authorize “medical marijuana” under a state law to be a valid medical explanation for a positive drug test result for an employee in this position.

Minimum Qualifications:

Education:

Utility Coordinator II: High School Grad or Equivalent in general education.

Utility Coordinator III, IV: Bachelor's Degree in any discipline

Experience:

Utility Coordinator II: 1 year experience*, Utility Coordinator III: 2 years experience*, Utility Coordinator IV: 3 years experience*