QSSU-SADM-SITE ADMINISTRATOR (CASUAL WORKER COORDINATOR)

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client in the Oil & Gas Sector, we are looking for a competent, skilled, and experienced Site Administrator(Casual Labour Coordinator)

to work from Luzira Site.

Job Purpose

To coordinate the day-to-day administration of casual workers on a construction or roadworks project, ensuring accurate attendance records, effective workforce coordination, timely payroll documentation and compliance with site procedures.

Key Responsibilities

· Maintain an updated register of casual workers, including personal details and engagement records.

· Record and verify daily attendance, hours worked, overtime and absences in liaison with site supervisors.

· Prepare and submit accurate timesheets and supporting documents for payroll processing within agreed deadlines.

· Coordinate onboarding, deployment and offboarding of casual workers in accordance with company procedures.

· Monitor daily workforce numbers and prepare daily, weekly and monthly headcount reports.

· Coordinate with site supervisors to ensure adequate labour allocation according to project requirements.

· Maintain records of PPE issuance, safety inductions and toolbox talk attendance.

· Report incidents, safety concerns, worker grievances and operational challenges to the relevant supervisor or management.

· Follow up on workers’ administrative and payment queries with HR, Payroll and Finance.

· Maintain organised and confidential records of worker documentation, attendance, payroll submissions and other site administration activities.

Qualifications and Experience

· Certificate or diploma in Business Administration, Human Resource Management, Office Administration or a related field.

· At least two years of relevant experience in site administration, casual labour coordination or workforce management.

· Experience in construction, roadworks or civil engineering projects is an added advantage.

· Good working knowledge of Microsoft Excel, Word, attendance registers and payroll documentation.

Required Skills and Competencies

· Strong organisational and record-keeping skills.

· Good numerical accuracy and attention to detail.

· Effective communication and interpersonal skills.

· High levels of integrity, accountability and confidentiality.

· Ability to coordinate workers, meet deadlines and work under pressure.

· Basic understanding of site safety requirements and PPE compliance.

Key Performance Expectations

· Accurate and timely submission of attendance records and timesheets.

· Proper documentation of all casual workers.

· Timely preparation of workforce and headcount reports.

· Accurate payroll support documentation, with discrepancies identified and resolved before submission.

· Proper maintenance of safety, PPE and other site administration records.

· Compliance with company policies and project procedures.

Working Condition

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-SADM-SITE ADMINISTRATOR (CASUAL WORKER COORDINATOR)”

Application link:

Note

The deadline for applications is not later than 08:00 am Sunday,8th November 2026